Exhibitor Information & Resources

Your exhibit space includes:

• All direct to dock shipment drayage fees included in space fees
• 8’ high back and 3’ side drape
• Company ID sign
• 3 complimentary staff registrations per 100 net square feet (nsf) of paid exhibit space
  (example: 10x10 = 3; 10x20= 6; 20x20 = 12)
• FREE admission to all networking functions
• Taste of Rosemont Opening Night Reception
• Pub Night Reception
• Morning Mingle & Breakfast
• FREE publicity & marketing opportunities including:
  • Company listing on floor plan and in on-site Show Guide and event mobile app
  • Use of Event logo & marketing collateral
  • Customer VIP code to offer your customers a FREE registration
  • Opportunity to send (1) pre- OR post-show email to registered attendees
  • Company press releases posted to event website
  • Access to registered press list & distribution of press kits in on-site press room.

***Exhibit spaces do NOT come carpeted or furnished and do not include electricity. All exhibitors are responsible for ordering their own furnishings, equipment, utilities, and labor.***

MOVE-IN DEADLINE: October 22, 2024 @ 10:00 AM
MOVE-OUT DEADLINE: October 25, 2024 @ 2:00 PM

Tuesday, October 22 - Thursday, October 24, 2024

HANGING SIGN SHIPPING DEADLINE: October 10, 2024

The ASSEMBLY Show follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays. If you have specific questions regarding your booth space please contact:

Katie Abbott , Senior Event Manager
abbottk@bnpmedia.com | 847-405-4053

Height Restrictions:

• Island & Peninsula Booths = 18 feet
  (some booth locations have lower clearance and may not exceed 16ft. - check with RES for your specific location height restrictions)
• Perimeter Booths = 4 feet in front half of booth; 12 feet in back of booth
• Linear Booths = 4 feet in front half of booth; 8 feet in back of booth

Hanging Signs/Banners:
Island and Peninsula booths 20'x20' or larger may hang banners or signs above their booth to a maximum height of 18ft and may not exceed the width of the contracted booth space. It is recommended that banners/signs are hung 11' from the ground to the bottom of the banner.  There are some booth locations that have lower clearance and may not exceed 16ft and other island booths may have higher clearance and height restrictions may be increased upon request. Check with show management (abbottk@bnpmedia.com) or RES for your specific location height restrictions.

All hanging signs must be sent to RES warehouse, using the hanging sign shipping label included in the exhibitor service manual. 

For further information on height restrictions or hanging signs please reference the Exhibitor Services Manual (page 72-73 & 82) or please contact:

Brian Kester, Rosemont Exposition Services, Inc.
BKester@rosemontexpo.com | 847-993-4654

DISCOUNTED RATE DEADLINE: September 27, 2024

2024 Exhibitor Services Manual

Online ordering instructions are found on page 10.

For questions or assistance placing your booth order, please contact:
Rosemont Exposition Services (RES) at customerservice@rosemontexpo.com

DISCOUNT DEADLINE: September 20, 2024

Lead retrieval is an essential tool for capturing potential customer data, qualifying leads, and enhancing lead management.

On every attendee badge is a QR code fully encoded with attendee contact info as well as important demographic data allowing the exhibitors to easily qualify and follow up.

Why use event provided Lead Retrieval services?

• Easy to scan & capture attendee contact + key demographic information.
• Digital qualifiers & note taking
• Lead data available in real-time & post event (saved in Cloud for up to 18 months)
• Onsite technical support included
• Easily manage your exhibit booth team’s leads
• Customization and seamless integrations into your existing CRM system available.

Order Lead Retreival Online

To download a PDF version of the lead retreival order form, click here .

ADVANCE WAREHOUSE: September 9-October 16, 2024
DIRECT SHIPPING: October 17-21, 2024

Detailed shipping instructions are included in the 2024 ASSEMBLY Show Exhibitor Service Manual. Don't forget - your exhibit space fees include ALL onsite material handling / drayage costs - but only if you ship direct to the convention center (not in advance to the warehouse). This should be a significant cost savings to your company!

For shipping questions or to confirm delivery of your warehouse shipment, please call RES Warehouse at 847-678-0374. Normal warehouse hours are 7:00 am - 3:00 pm Monday through Friday.

• Advanced Shipments Received at RES Warehouse
  Advance shipments will be accepted at the RES warehouse beginning September 9, 2024. Shipments received at the RES warehouse by October 9, 2024 will be weighed, inspected and charged at a rate of $32.00 per cwt. (100 lb. minimum). This charge includes storage prior to the opening of the show, delivery to the exhibitor's booth at the Donald E. Stephens Convention Center, removal to the loading dock at the close of the show and straight time reloading onto outbound carriers. This rate also includes pick-up, storage and return of empty crates and cartons. Shipments received at the RES warehouse after October 9, 2024, will be charged at the rate of $37.00 per cwt. (100 lb. minimum).
• Direct Shipments to the Donald E. Stephens Convention Center
  Materials shipped directly and unloaded at the Donald E. Stephens Convention Center are being provided by The ASSEMBLY Show. There will be no additional charges for the material handling service, which includes the re-loading of exhibit materials at the conclusion of the event as well the removal, storage and return of all empty crates and containers.

INSURANCE DEADLINE: August 30, 2024

As a standard requirement for all of our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing. Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth.

Your certificate of liability insurance MUST include the following:

• Minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate.
• Insurance coverage must be in force during event dates: October 17-25, 2024.
• Certificate Holder: BNP Media (550 W Merrill St., Suite 200, Birmingham, MI 48009)
• Named as additional insured: BNP Media and Donald E. Stephens Convention Center.

Submit a copy by email to Carly Reimer at reimerc@bnpmedia.com and be sure to include the exhibiting company name and '2024 ASSEMBLY Show' in your message.

Rainprotection Insurance is an authorized official insurance supplier for The ASSEMBLY Show.

This program is valuable for:

• Exhibitors who do not have an existing insurance policy
• International Exhibitors whose liability insurance will not cover them at a show in the USA
• Companies who do not have the time to deal with all of the arrangements and need coverage immediately
• Exhibitors who find it easier or advantageous to use this program, rather than their corporate insurance; Similar to when you rent a car and do not want to use your own auto insurance
• Should there be a claim, it will not tarnish your policy and rates, and, unlike most corporate policies, there is no deductible

Rainprotection makes it simple! Purchase your insurance online, which is already pre-filled with all of the proper show information, and a copy will instantly be sent to you along with Show Management.

ORDER YOUR EXHIBITOR INSURANCE ONLINE TODAY!

REGISTRATION DEADLINE: September 30, 2024

Each exhibitor receives three (3) complimentary EXPO ONLY registrations per 100 net square feet (nsf) of paid exhibit space. Exhibitors will be provided a customized complimentary registration code via email to redeem their complimentary EXPO ONLY staff registrations. If additional registrations are needed above and beyond complimentary passes, they may be purchased at a discounted rate.

REGISTER NOW!

Please contact Stephanie Matal for questions or assistance with exhibitor registration.

Stephanie Matal
Registration Manager
844-644-7449
TAS@executivevents.com

Each exhibitor also receives customized codes to extend a FREE EXPO ONLY and discounted TUESDAY CONFERENCE registrations to customers for The ASSEMBLY Show. The exhibitor with the most attendees that register using their code will win $2,500 in sponsorship dollars towards The ASSEMBLY Show in 2025. If you need your custom codes resent to you please contact Stephanie Matal at TAS@executivevents.com.

LISTING DEADLINE: August 31, 2024

Exhibitors receive a company listing in The ASSEMBLY Show on-site Show Program and mobile app. A standard listing includes company name, address, phone number, website, booth # and 100 word company description.

All exhibitors will receive an email with a link to add/update their profile on The ASSEMBLY Show interactive floor plan. The profile that is uploaded to the floor plan will be used to create each exhibiting company's directory listing in the Show Program and Mobile App. Please note, Assembly editors will make edits to company descriptions if it exceeds 100 characters. If you have any questions or need assistance uploading your company profile please contact:

Carly Reimer
Events Specialist
248-490-5763
reimerc@bnpmedia.com

Make your company stand out in the Show Program and Mobile App with a logo upgrade.

Customer Invites
Each exhibitor will be emailed a customized discount code to extend a FREE EXPO ONLY registration to their customers. Please share your customer VIP code on your social media, email signature, newsletters or through company marketing. The exhibitor with the most attendee codes used will win $2,500 towards a sponsorship at the 2025 Show.

To create a custom invitation simply click on the invitation thumbnail to the right and insert your company name, booth number and customized VIP code. An email html file can also be downloaded here and customized for your company.

If you need help customizing your invitation/html or you need a different file format please contact Kara Pfau. If you need your customer VIP code resent to you please contact registration.

Event Logo & Web Ads
Download event logo and web ads availble to use in your company marketing, website, social media, email singuatre, etc. to promote your participation in the Show.

EVENT LOGOS & ADS

PRE-SHOW EMAIL REQUEST DEADLINE = October 2, 2024
POST-SHOW EMAIL REQUEST DEADLINE: January 2, 2025

As an exhibitor, you have the opportunity to send an email directly to event attendees that opted-in to receive third-party communications.  Each exhibitor has the choice of sending one Pre-show OR Post-show email to event attendees. 

Pre-show emails can be scheduled to deploy from August 23 - October 21, 2024.  Post-show emails can be scheduled to deploy from October 25, 2024 - January 22, 2025.  All deployment dates are not made available on a first-come, first-served basis. Email request form must include email material (HTML) to schedule a date.

Please select the link below for more details and to get started.

EMAIL REQUEST FORM

Avoid list rental scams.  The ASSEMBLY Show does not sell registrant lists.  Learn more.

One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the event. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.

The ASSEMBLY Show will generate a lot of excitement and media interest, and there are many free ways to get your name out in the media.

• Post Your Company Press Releases on Event Website
  The ASSEMBLY Show will post your company press release to the Industry News feed at no charge. This section o four website is where we are directing all of the press & media to check out the latest news from the Show and ASSEMBLY exhibitors. We invite you to submit your press releases concerning new product announcements, important company news or any features regarding your show participation.
• Share your company's story with our registered press
  Many of the industry trade publications are already working on pre-show issues and they are looking for information from the exhibitors to help them write the most complete and comprehensive coverage about The ASSEMBLY Show. We encourage you to send press materials to all of the trade editors.
• Drop off press kits in The ASSEMBLY Show Press Office
  We encourage exhibitors to display their company information in the Press Room for media access. The ASSEMBLY Show press room will be located on-site at the Donald E. Stephens Convention Center in Rosemont, IL. Up to 25 kits may be dropped off in the press room onsite. The press room will be restricted to accredited members of the working press.

Press Contact:

Amy Riemer
Media Relations Manager
P: 978-475-4441
C: 978-502-4895
amy@theassemblyshow.com

Increase your exposure at The ASSEMBLY Show by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of assembly professionals.

The purpose of The ASSEMBLY Show exhibitor bulletins is to help our exhibitors prepare for the show. They will include important updates, deadlines and helpful tips regarding their booth space and participation in the show. Please select the link(s) below to view a copy of each published bulletin for the 2024 ASSEMBLY Show.

• Exhibitor Bulletin - Volume 1
• Exhibitor Bulletin - Volume 2

HOTEL DISCOUNT CUTOFF = September 30, 2024

Hotel Block: By booking in The ASSEMBLY Show's official hotel block you will receive considerable discounts on room rates in the most convenient locations. For best rates at the most popular hotels we encourage you to book your rooms early. All partner hotels offer 24 hour, complimentary shuttles to/from O’Hare International Airport.

BOOK YOUR HOTEL

PASSKEY™ managed by Executivevents is the ONLY official housing company for The ASSEMBLY Show. Beware of unauthorized hotel solicitations and avoid companies falsely posing as a partner of the Show. For your protection, only book via the online booking links provided on our travel page. Learn more.

Parking: A public parking garage ($15.00) is located behind the Embassy Suites (across from the Convnetion Center) and is connected to the Convention Center via skybridge walkway. The ASSEMBLY Show does not validate parking.

DIRECTIONS

Save The Date for The ASSEMBLY Show!

• October 22 – 24, 2024
• October 21 – 23, 2025
• October 27 – 29, 2026
• October 26 – 28, 2027